Dealers Room: Booth Registration Information

Dealer's Room: Booth Registration Information

The Dealer's Room will be in Celebrity Ballroom 4 of the Planet Hollywood Hotel, with access from the back hallways during setup/tear-down, and membership entrances through the Front Hallway during operating hours.

Each table in the Dealer's Room is actually a 8'x8' booth with a 6' draped table and two chairs. Booths or blocks of booths reserved by a dealer will be marked off by 3' high pipe-and-drape around the sides and back. Booths will be available along the walls of the Exhibit Hall, or in islands.

Otakon Vegas will also offer industry spaces in the same area to accommodate, trade-show quality displays. Further information on industry spaces is available by contacting the Industry Liaison through our contact form.

While Otakon Vegas does not allow booth spaces to be sublet to another vendor, we do not have a policy barring one or more vendors from sharing a booth space. Should vendor(s) be inclined to do so, approval must be obtained from the Dealer's Room Coordinators and each individual vendor MUST register separately and MUST submit separate Trader's Licenses upon check-in. Failure to do so may result in removal of all involved vendors from the convention and forfeiture of all registration fees.

Booth Rates

The booth rate this year is $550 for all booths, with an additional charge of $150 for a corner booth.

Reservations/Payment/Contact

To reserve table space, you must fill out the request form. Our Dealer's Room Sales Representative, Nadine Miller, will then contact you with a confirmation or a request for additional information. Once we have confirmed your space is available, you will be sent a link to remit payment. Payment must be made within fifteen (15) days. If payment is not made within that time, your tables may be released for general sale.

IMPORTANT: Do not attempt payment without receiving a confirmation message; it will not be accepted.

To contact the Dealer's Room Sales Representative, please use the contact form on our website.

Dealer Tickets

Dealers will be supplied with two dealer badges for each booth purchased. Dealer badges will be honored as attendee badges during all hours of the convention. Dealer badges must be worn at all times by any person working at a booth. Badges may not be sold, loaned, or otherwise transferred to persons who are not working for you.

Dealer's Room badges may be shared among employees, but the practice of sharing one badge among multiple employees simultaneously is prohibited and could result in the confiscation of badges. Every individual working your booth(s) must wear a badge at all times.

Because of repeated requests, we will be offering additional dealer badges for purchase at Otakon Vegas. If you need additional dealer badges (beyond the two-per-booth that are provided), contact the Dealer's Room Coordinators at the convention. Additional dealer badges are priced at the same rate as the full weekend online ticket rate.

If you are with a production house, animation/comic studio, or other part of the industry and wish to have more badges for your industry (i.e. non-retail) personnel, please contact our Industry Liaison through our contact form.

Hotel Rooms

Information on booking hotel rooms for Otakon Vegas can be found on our Hotel Information Page.

Reservations at our discount rate are available until Monday, December 18, 2017.

Refund/Cancellation Policy

Should a dealer find they cannot attend Otakon Vegas, or need to reduce the number of booths purchased, they may cancel booths by contacting the Dealer's Room Sales Representative at the email or postal address provided earlier in this document to make arrangements. Dealers should also cancel any services they have ordered through the facility, the decorating company, and/or any other service providers.

Dealers will receive a full refund of booth fees for booths cancelled before October 15, 2016, and a refund of half the booth fee for booths cancelled before November 16th, 2016. After that date, there will be no refund for cancelled booths. Please allow four to eight weeks for Otakorp, Inc. to process your refund.

Dealers who cancel give up any claim or reservation to the cancelled booths, which are returned to the pool of available space at the standard booth price.