Otakon Vegas is a family event; therefore we ask that exhibitors, particularly those with adult merchandise, please keep this in mind when setting up. The acceptability of displays of adult material is at the sole discretion of the Dealer's Room Coordinators; failure to comply with warnings may result in removal from the Dealer's Room and forfeiture of all fees.
Any materials that are sexually explicit, extremely graphically violent, or otherwise unsuitable for children MUST be displayed in a manner that keeps kids from seeing them. If we see it out in the open, or receive complaints, we will remind you about our adult materials policy ONCE. If you sell inappropriate materials to minors, we will evict you.
Otakorp, Inc. neither condones nor prohibits sales of weapons. However, attendees must comply with the weapons policy posted on our website, which prohibits them from carrying live steel, functional guns, or other dangerous items including nunchaku. If it is illegal in the city of Las Vegas and/or the state of Nevada it is illegal inside the Planet Hollywood. Illegal weapons will be reported to the appropriate authorities. We do ask that dealers selling these items take extra care in the design and positioning of their displays to ensure there is no mishandling of merchandise. The Dealer's Room Coordinators may require items be removed from sale if there is an apparent danger to attendees, dealers, or merchandise.
Upon selling any weapon, dealers are required to package it securely and advise the purchaser that opening the package within the convention area is prohibited and advise individual purchasers at the time of purchase to deposit their purchase in their hotel room or other secure location off the convention premises as soon as possible. Any violation of this rule will be followed by a SINGLE warning.
Any dealer selling weapons is required to post these rules in no less than three visible locations in the booth including point of sale:
Airsoft guns may be sold in the Dealer's Room in accordance with applicable laws as well as the following Otakorp, Inc. policies:
Otakorp, Inc. does not allow the sale of bootleg merchandise such as fansubs, Son May CDs, unlicensed wall scrolls or similar items. Some dealers have made it a practice to distribute flyers promoting the sale of such bootleg merchandise at their stores, so that attendees could purchase items not carried at the convention. Others have offered "shuttle" service to their stores for this purpose.
Otakorp, Inc. disallows the advertising of bootleg or knockoff products/services, and "shuttle" service to other locations for the purchase of such products or services. Any violation will come with a single warning, at which time the exhibitor will be asked to remove the offending advertising. Failure to comply or a subsequent violation may result in removal from the convention and forfeiture of all fees. Conversely, advertising legitimate products and services is both allowed and encouraged.
Any event which attracts large crowds or involves audience participation-such as a t-shirt toss, the sale of limited-edition tickets, or a giveaway of free items-has special requirements. We request that you notify us well in advance of any plans for such audience participation events. The Dealer's Room Coordinators must be notified at least 60 minutes before any such event to ensure the coordination of event attendees; we may request that you reschedule for safety reasons. Events may be moved or stopped if there are significant crowding or safety issues.
Furthermore, wholesale distribution of any promotional materials (including but not limited to leaflets, DVD sample disks, catalogs, and coupons) must take place at least twenty feet from the entrances and exits of the Dealer's Room.
Items that MAY NOT be sold in the Dealer's Room include:
Any violation will come with a warning, at which time you will be asked to remove the offending merchandise from the Dealer's Room. The Dealer's Room Coordinators reserves the right to request the removal of any item that he/she believes to be of questionable nature from the dealer's table until its authenticity can be verified. Failure to comply, or a subsequent violation, is cause for removal from the convention and forfeiture of all fees.
Items that MAY be sold in the Dealer's Room include:
All sales tax collected at the event must be turned over to the Dealers Room Coordinator at the close of the event, in accordance with Nevada Sales Tax regulations. Tax forms will be provided on site, and all payments must be made using check or money order.
Planet Hollywood may accept shipped items of limited size up to 2 days before the event. However, any arrangement with them to do so must be handled directly with the hotel.
Otakorp, Inc. will continue its tradition of providing as secure a Dealer's Room as possible. The number of attendees and the venue make it impossible for us to offer bag check in the Dealer's Room, but convention staff will continue to monitor the room during all public hours and provide paid security overnight. Please take extra precautions in the placement of your merchandise and cash to guard against the possibility of theft. Dealers are responsible for their own property, merchandise and money. Otakorp, Inc. and its personnel assume no liability for loss or damage including but not limited to merchandise, equipment, or revenue.
If there's anything else we can help you with, before or during the con, please let us know. We will do our best to honor all reasonable requests and we hope to meet or exceed all of your expectations. Any concerns should be taken up with the Dealer's Room Coordinators: